Services

Your conference deserves special attention! Our team of event professionals at UO Conference Services will work with you to make your conference a successful experience. Our staff will provide the support and service you need to achieve your goals. Below is a list of items UO Conference Services offers. Our team will work with you to determine the level of support your conference will require.

Registration

Set up online registration capabilities through University of Oregon secure website
Create a customized online conference registration page to suit the needs of the conference
Collect conference registrant data
Assist participants with registration process
Process participant’s registrations online, by fax, by mail, and/or by phone
Provide secure credit card service to process attendee payments by Visa and MasterCard
Set up and maintain University of Oregon index to deposit all income (for university clients only)
Accept, record, and confirm registration information from registrants
Provide e-mail address for registrants
Generate customized confirmation e-mail to attendees including housing information, travel information, conference dates and times, summary of costs, or other customized information pertaining to the conference
Provide customized receipts for attendees
Facilitate collection of all payments
Track registrant changes
Process late registrations
Process cancellations including reporting, accounting, and refunds
Provide periodic attendee reports to client
Maintain accounting details of individual registrants
Design and print name badges for all registrants

Conference Materials

Coordinate production and printing of program materials as determined with client
Coordinate conference packets (i.e., folders, bags, briefcases) and materials for conference packets
Assemble conference packets

Conference On-Site Registration

Provide registration area staffed by UO Conference Services
Collect day-of event registration fees
Provide receipts, proof of attendance, and name tags to attendees
Collect and process unpaid registration fees

Conference On-Site Management

Provide welcome packets to attendees
Offer toiletry packs for overnight attendees
Provide meeting facilitators (hours billed separately)
Coordinate display of event sponsor signs
Reserve facilities and catering needs
Advise on local attractions

Website